Shears Law (“we”; “us” or “our”) is committed to respecting your privacy and protecting your personal data.
Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
We are a law firm authorised and regulated by the Solicitors Regulation Authority under number 598069.
Richard Shears is the controller and responsible for your personal data. We are registered with the Information Commissioner’s Office ("the ICO") under registration number ZA012025.
If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact Richard Shears using the details set out below:
We may collect and process the following data about you:
Special categories of personal data
We do not collect any special categories of personal data about you such as health information and information regarding race, religious beliefs, and political opinions, trade union membership.
Where we collect your personal data, we will only use it in the following circumstances:
We may also need to share your personal data with third parties, such as:
We will not sell your personal data to any third parties or external organisations.
We do not generally transfer your personal data outside the European Economic Area ("EEA"). If we do transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
Security is a priority for us. We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
You have a number of rights under data protection laws in relation to your personal data. You have the right to:
Please note that the above rights are not absolute, and requests may be refused where exceptions apply.
For a more detailed explanation of your rights, please see the Information Commissioner’s guidance.
No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you update.
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would; however, appreciate the opportunity to deal with your concerns before you approach the ICO so please contact us in the first instance.
Our site may, from time to time, contain links to third-party websites and applications. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies or your use of those websites. Please check these policies before you submit any personal data to these websites.
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.